Google Forms are one of my favorite tools ever! I use them to collect all sorts of information - they can be used in your class with your students as a formative assessment tool or in your school as a way to collect data from students, teachers, and parents. However, sharing the form with collaborators who can edit the survey questions and sharing the final product to be completed are two different steps.
Sharing the form with collaborators
If you want to work with someone else when creating a Google Form, you must give that person full editing rights to the survey. To do that, you have to add them as a collaborator. The two screenshots below show you how to do that (two screenshots while Google Forms transitions to the new Forms).
Once you've added a collaborator (or more) using either their name (if part of your domain) or their email address, you're done. Collaborators will be notified via email that they've been added, but it is always a good idea to send a separate message letting them know that they've been added and how to find form to edit it.
Sharing the form with those who need to take it
Once you and your collaborator(s) are ready for people to fill it out, you need to send it to them. To do that, click the blue "Send" button. You'll see several options:
- To send via external email like Outlook, just copy the link and send it to whomever needs to take it.
- You can also connect your Facebook, Twitter, or Google+ account and post it via social media.
- Lastly (for now), you can also enter email addresses directly into the box, type in a custom message, and click send.
- If you've added collaborators directly from your domain, make sure that they are logged in to their district Google Apps account.
- If the people trying to take the survey are having trouble accessing it, check to see that you shared it correctly. Did you mean to limit to users in your domain? If so, are users logged in to their district Google Apps account? A common problem is that another account is also logged in, maybe even as the default. To access the survey, users will need to log out of Google Apps and then log back in using their district access portal (in Forsyth County, that's itslearning).